Large Room - Make reservation

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Reservation details

Resource*

Date*
Start time
Number of attendees*
How many people will be using the room? Number of people is limited according to the room size you choose.
Type of service
Video conferencing uses room systems like Tandberg, Cisco, Polycom or Lifesize and produces most reliable and best quality experience. Web conferencing options uses software like Skype, Webex, Lync etc.
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Options

DVD recording
The meeting or video conference can be recorded onto a DVD. Useful for review, minutes, evidence or archiving. (+£20/hour)
Desktop sharing
Laptop (Windows or Mac) can be used to run a presentation as part of the videoconference or meeting. Also called VGA connection or Scan Converter. (+£20/hour)
Second monitor
Second monitor allows to view presentation or additional location on a separate monitor (+£100).
Laptop hire
We can provide an up-to-date internet-connected Windows laptop, which can be used to run a presentation, etc. (+£20/hour)
Document camera
Printed documents and physical objects can be displayed as part of the videoconference or meeting. (+£20/hour)
Bridging / multipoint hosting
Connecting with more than one remote location or with users on personal computers or tablets (+100).

Video / audio conferencing details

Connection type
If known, please select the type of connection which will be used for your booking.
Do we make or receive the call?
Which side initiates the connection (dials out)?
Remote site name/location
Name and/or location of the remote site, for reference.
Remote contact phone
Phone number of the contact person at the remote site.
Remote contact email
Email address of the contact person at the remote site.
Remote IP number
IP number of the video conferencing system at the remote location.
Remote ISDN number
ISDN number of the video conferencing system at the remote location.
Notes

Your details

Are you a new or existing client?*
Existing clients will have their details checked in our system, then their booking will be confirmed. New clients may be asked to provide additional information before receiving confirmation.
Company name
First name*
Last name*
Email address*
Type your email address again*
Phone
Address
Terms and conditionsCANCELLATIONS Charges apply for late cancellations only: Within one working day - 100% , Within two working days - 50% MODIFICATIONS Confirmed bookings can be modified. The above cancellation fees also apply to modified bookings, which have been shortened. QUOTE Quote does not include any overtime or services added after the booking is made. It does not include the cost of outgoing telephone or ISDN calls, if any. Extra time for overrun meetings, and meetings which start before the booked time will be charged at 15 minute intervals. BOOKED TIME The facility is made available for the exact time as booked. If extra time is required for setting up, rehearsals etc, it should be booked in advance. Participants are advised to arrive 15 minutes prior to the commencement time. If the room is available, participants will be able to await connection there, otherwise in waiting area. ACCESS The facility may not be accessible earlier than 15 minutes before the booked time, in particular during out of office hours. FAILURES TELEPORT will not be held responsible for failures beyond our control, for example caused by external venues or carrier networks. In the unlikely event that we are at fault, our maximum liability will be the monies received from the client for the given service. TIME ZONES All bookings are in London local time. When booking please be aware of Time Zones. TELEPORT will not be responsible for any confusion over Time Zones. ROOM CHANGE From time to time we might have to change the room or dialling details at short notice. The new room will be able to accommodate the number of participants selected in the booking. PAYMENT TERMS Customers who choose to be invoiced must pay the full amount within 30 days. Customers choosing to pay by debit or credit card will be emailed an itemised receipt shortly after the scheduled meeting. Credit card details are usually required at the time of first booking as a security. Even if the customer chooses to be invoiced, we reserve the right to charge the credit card at our discretion, if the client’s ability / willingness to settle the invoice is in doubt. Late payments can result in interest and dept recovery fees added. TESTING If technician assisted testing becomes lengthy, normal room charges may apply. Non-charged testing is a complementary service and therefore provided when and if possible.
I agree with the above terms and conditions*

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